Page Comparison

Login to Lawmaker as a PCO user

Overview of Lawmaker Projects and documents

Dashboard displayed or last tab associated to the project you last viewed.

And it will show that I am logged in with my username

I will be able to see projects that have been created by PCO users

I will be able to see projects that have a published Bill or Act in them from other organisations

I will not be able to see projects created by other organisations that do not have a published Bill in them

Create a New Project

Select Scottish Public Bill > Government Bill

Creating a new project

A new project is created, visible only to users in the same organisation as the current user

It appears on the main Dashboard

Project tab opens for the new document

Editor opens in a new tab showing an ‘empty’ document

Check and edit document information for the bill using the Document Information panel in the Editor

Add an Introduction Date

Managing document information

Document information displays correctly

Able to edit: Title, Session, Year, Rubric

Details are changed or populated in the main editor pane after the change is made in the Doc Info panel

Manage members on a bill

Add a proposer and supporters to the Bill (using the manage members modal which is accessible from the Doc Info panel)

Manage Members modal displays

Able to search for SP members in the ‘Proposer’ and ‘Supporter’ fields

Able to pick names from the dropdown list

Able to click Update to add the members to the bill

Able to click Cancel to close the modal without saving changes

Add Back cover to the Bill

Inserting Scottish Bill and Act front and back covers

Back cover will be inserted at the end of the Bill in the Editor

And the back cover will show the Bill is being introduced by the proposer

And the back cover will show the Bill is being supported by the supporters

And the back cover will show the introduction date

Click on Body placeholder

Build-up the Bill Structure by creating: Parts, Chapters, Cross Headings, Sections, sub-sections, paragraphs, and the equivalent Schedules.

Also, create some other elements (eg: definitions, lists)

CCA is displayed

Creates a realistic looking Bill

Structure view (left-hand side of the Editor window) is updated in line with new elements created in the Editor

Press Ctrl+S or click on the Save button

A progress bar appears and progresses to 100%

A message is displayed saying ‘Document Saved’

On the project tab, the version last modified is the same as the time it was saved

Add one or more J-Refs to Sections or Schedules

Managing J-refs

J-Refs are displayed in the Editor in Red

Create cross reference(s) to sections that contain J-refs.

Click Tag X-refs

Use the Tools menu to display the J-refs in the cross-references (Tools > Show/hide J-refs in cross references)

Cross-references (x-refs)

J-ref should show in square brackets next to the X-ref

Turn on Track Changes

Delete one or more elements / Insert element(s) and move element(s)

Using tracked changes

Inserted and deleted text and elements are displayed in the editor and blue (insert) or red (deleted)

Insert a Table of Contents

Inserting table of contents

Table is inserted at the start of the document

Generate PDF

Generating and viewing a PDF

Ensure:

• ‘Show tracked changes’ is ticked

• Select ‘Line numbering’

• Select 'Side-lining'

• Select ‘Show J-Refs in margins’

• Select ‘Show J-Refs within cross references’

• Deselect ‘Record Snapshot’

• Add a Version Description (random text)

PDF is generated in separate tab

Table of Contents is included

Tracked changes are displayed in red for deleted text; blue for inserted text

Line numbering is present and continues throughout the whole document

J-Refs are shown in margins

J-Refs are shown with x-refs

No snapshot is visible on the Project tab

PDF Version is names as per the text entered.

Deleting a table of contents

Table is removed

Close the Editor

Prompted to Save changes

(If the option to save is selected) Changes are saved

(If the option to discard changes is selects) Changes are not saved

Duplicate a document

Documents and folders on the Project Tab

New folder created with a duplicated version inside it

Open a document version in the Editor

Use the fold button in the toolbar, then use the Structure View to expand a particular provision

Folding provisions

The Editor will jump to the selected provision, and unfold it

Create a new working version

A new working version is created which will appear on the 'Project' tab under the appropriate folder heading.

Clicking on it to open it in the Editor will reveal an empty new document, allowing you to start drafting

Renumber whole bill

Renumbering provisions

All the provisions are renumbered in the Editor

The numbering in the structure view is sequential

Delete all J-refs

Managing J-refs

No J-refs visible in the Editor
No J-refs visible in the Structure View

Edit Portion of a document

Opening and editing a portion of document

The selected subset of provisions is opened in the Editor

AND the section or schedule nums are locked or grouping level nums (for body only - not in schedules)

Share with Scottish Parliament

Using the menu next to a version of the Bill on the Project Tab, select Share version and choose the Scottish Parliament

Sharing a document with another organisation

Significant version of the Bill will appear on the project tab with the same name as the working version

Login as an SP user and view shared significant version

Duplicate the significant version to create a new working version

The project should be accessible from the dashboard

A significant version of the Bill will appear on the Project Tab with the same name as the original working version

After duplicating, a working version of the Bill will appear on the project tab with the specified name under the specified folder heading

Update document info for Bill (Stage 2):

Open the ‘As Introduced’ version in the Editor

Update the ‘Version rubric’ in the Document Information panel to make the Bill the ‘As Amended at Stage 2’ version

Rubric text in the Editor is updated accordingly

Share with PCO

Sharing a document with another organisation

A significant version of the Bill will appear on the project tab with the same name as the working version

Significant version will be visible to PCO users as well

The significant version will not be visible to other users (e.g. HoC/HoL)

Login as an SP user and create Act version of Scottish Bill:

Duplicate the working version and specify a version name and stage,
Create an act version and to strip out page/line information

Converting a Scottish Bill into an Act

New working version created containing an act version of the Bill

Update document info for SP Act:

Update ‘Passed Date’ and ‘Assent Date’ in the Document Information pane in the Editor

Preface of the Bill is updated accordingly

Generate PDF official print

PDF snapshot created and visible on the Project Tab

Publish Official print

A significant version of the Act will be created on the project tab
The significant version will be visible to users in other organisations
And a copy of the Act will appear on the PDR/API

Download zip file

Downloading a ZIP file of a document

A zip file is created containing XML, PDF and TIFF files