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Collaborating on documents between organisations
TBC
In the UK, a Lawmaker Document can be a mixture of Policies originating from a number of different Government departments. As far as Lawmaker is concerned, this section is not so relevant to legislation in Scotland, as their permissions are setup differently and can access the same project within the same organisation, as described above.
When different organisations have created their part of the document, they will then need to Share the document with the organisation responsible for laying - Sharing a document with another organisation. Once this is done, they can no longer directly contribute to the editing of the ‘master’ document. [should we give an instruction to then delete these documents?]
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For SIs, all organisation |
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contributing should use the same document sub-type (regulation, order) and procedures (made or draft negative) when they create the initial draft. There is a known bug if the procedure is changed… [work around, copy/paste?] |
The Laying organisation, can either create a new project or use one of shared Projects to start centralising the documents in one place. Duplicate each of the versions that has been shared with the Laying organisation by using the Copying a document to another project feature.
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Copy each shared version to the same folder. For each version use a naming convention that makes it’s clear where the policy as come from, eg: Defra Reg final version or the order you want to ‘stitch’ them together |
Create a New working version, call it something like ‘Master version 1’ and open it in the Editor.
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You might want to create multiple versions of the ‘master’ so you have backup versions should something further down the line go wrong. Also see creating a snapshot. |
Use the copy provision feature to ‘pull' each version of the Policy document into the ‘Master’ version, roughly in the order they should appear. Lawmaker will add each provision to end of the document, regardless of the numbering.
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If you prefer you can open each of the Policy maker’s document ‘push’ these into the Master document using the same feature. Then open the Master version to re-order any elements as needed. |
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You can also use copy provisions from multiple documents. However, with this method you have less control over the order that the provisions appear and may need to move provisions around to get this right. You can achieve this by using the Structure view. |
Finally, open the ‘Master’ document and re-order, edit the SI as normal.
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Copy provisions does not include the preamble or Explanatory Notes from the policy documents. You will need to copy these using Smart Paste and then edit as appropriate. |
Some example scenarios
SI drafter is based in one organisation, submitter in another
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