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How to generate a PDF

1. From the Editor: select Document menu> Generate PDF from the upper tool bar. The PDF will be based on the document in the Editor, including any changes you have made but not saved.

2. From outside the Editor: Select Actions menu> Generate PDF on the document working version or snapshot you want to generate a PDF from. The PDF will be based on the last saved version of the document (or the specific snapshot).

3. Select your preferred settings and then click Generate.

PDF generation settings

There are a number of different setting you can select to control what is generated. Some options are only available for certain document types.

Pages/provisions to include

By default all provisions in a document (or all amendments in an amendment list) are included in the PDF.

But you can select a subset using this dropdown. You can select any combination of provisions/amendments. They don’t need to be next to one another or of the same type. For example you can select a Part of a Bill (which will include all the sections in a Part) and some individual sections elsewhere in the Bill.

Tracked changes

These settings relate to if and how tracked changes in the document are rendered in the PDF.

• Show tracked changes: all tracked changes will be visible in the PDF.

• Show changes applied: in this case the PDF will show as if all the changes had been accepted.

• Include side-lining: if this option is selected, side-lining will be included in the margin to indicate where changes have been made to the text.

Print and publishing artefacts

Include line numbering

If selected, the PDF will show line numbering in the margin of each page. Every 5th line is numbered.

This feature is only available for Bills. Line numbering shows on the left for Scottish Bills and on the right for UK Bills.

Footers

If selected, the PDF will include appropriate footers drawn from the document metadata, e.g. the Session and Bill number.

Page numbers

Includes page numbers (List of Draft Amendments only). Other documents like Bills, Acts and SIs have page numbers by default.

Generate as House Bill

If selected, the PDF will be generated as a House Bill with the appropriate covers. See [How to generate a House Bill].

Footer note

Use this option to include a custom note in the footer of each page. The note can be up to 2 lines of text.

Extras

These extra features can only be included in the PDF if line numbering is turned off.

Show J numbers in margin (Bills and SI/SSIs only)

Show Jrefs in cross-references

Show amendment D-numbers against inline amendments

Show review comments

Includes any comments that have been added to the document in the Editor

Show D Numbers

Displays the unique number e.g. HoC1)

Document version

When you generate a PDF from a working version or an existing snapshot, this option enables you to save a snapshot version containing the PDF you generated and the corresponding XML document.

This can be useful so you can:

• view the same PDF again at a later date without regenerating it,

• generate another PDF of the same document but with different settings,

• generate a new working version from PDF version to edit further,

• publish the document (only PDF snapshots can be published - see Publishing a Bill document version)

You can provide a name for the snapshot or leave the box empty and it will be saved with the default name “PDF”.

How to view a PDF

1. On the Project Tab, Select Actions > View PDF on the selected document version

2. The stored PDF will be presented in another browser tab