Page Comparison

Introduction

The first Consolidated List of Amendments will collate all amendments from the specified House from all amending stages into a single document - the Consolidated List.  Amendments will need manually updating to ensure they point to the correct bill version etc

Subsequent versions are updated to include messages going back to the other House on disputed amendments and agreed amendments are removed from the document.

How to generate the first Consolidated List of Amendments

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From either the ‘Amendment Manager’ tab or the 'Official Lists' tab, click on the Create List button

Select "Consolidated List of Amendments" (you may need to scroll down to see it)

Fill in the subsequent information according to the House whose amendments you are consolidating

Click Create button when you have finished adding your preferences

The system will generate a Consolidated List document, containing all agreed amendments from all amending stages in the selected House

Once you have finished updating the amendments and they are ready for sharing with the first House, you must renumber them 1 to n by selecting "Tools > Renumber Amendments" from the upper tool bar.

How to create subsequent Consolidated List of Amendments

From 'Lists' tab, find the last published version of the Consolidated List of Amendments

From the Actions dropdown, select 'Duplicate version', filling in the required information and clicking Create button when done

The system will create a duplicate version of the Consolidated List document and display it in the left-hand side working versions

Open the document in the Editor to make further edits to it (e.g. deleting resolved amendments, inserting Messages, Reasons, Headings and ping pong Amendments as required)

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Hints and tips

You will need to update the amendments in this list e.g. merging and deleting amendments, changing clause/page/line references etc.

Once you have finished updating the amendments in the list, you will need to renumber the amendments (see "Renumbering Amendments" in the user manual)

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Once all amendment rounds are complete in the 2^nd House and all outcomes have been recorded against the amendments and there were some agreed amendments:

1. User in the second House should create a Consolidated List of Amendments either by:

   1. Amendment Manager tab selecting Amendment Actions > Create Official List, or

   2. Official List tab clicking on the Create List button

2. Fill in the dialog box that opens:

3. Image Added

   Click on Create button

4. Open the newly created list in the Editor:

   1. Update the amendments in the list so that they point to the version of the Bill when it first entered the 2^nd House

   2. Merge, delete and move amendments around as required

   3. If you made changes to clause & schedule numbers as part of updating the amendments, manually update the Amendment Information panel with the new clause number (e.g. “sec_1”) or new schedule number (e.g. “sch_2”)

   4. After you’ve finished updating the amendments, manually insert any missing interstitial headings where required (select Interstitial heading from the Insert Menu, making sure your cursor is in the ping pong motion before the location where the interstitial heading should be inserted)

   5. Renumber the amendments so that they are now numbered 1 to n

   6. Save and Close the list

5. Share the document version with the other House and let them know that it’s ready for them to prepare for publishing

Note

Edit rights to the amendments belong to the House that published the latest version of the bill i.e. users in the second House.  When you share your Consolidated List with the other House, make sure the amendments, interstitial headings and sort order is correct. If you pick up a shared Consolidated List and notice there is a mistake with the amendments, you will not have edit rights to the amendments UNTIL YOU PUBLISH THE CONSOLIDATED LIST.  To correct the data you can either: Contact someone in the other House who can make that change to the amendment for you If the mistake is inside the amendment (e.g. page number wrong or message is wrong) they can update the amendment in a temporary list and save – when you refresh your Consolidated List – you will see their changes; or If the mistake is in the list (e.g. a missing interstitial heading or the sort order is incorrect) they will need to update the Consolidated List itself and reshare the new version with you. If you cannot get hold of someone in the other House in time, publish the list (to assign edit rights to you), make the change and then republish the list once it’s complete. As long as you do this before the scheduled update on LegHub is run, no one will see the first published mistake in the amendment on the website.

How to create subsequent Consolidated List of Amendments

Once a ping pong round is complete, the House needs to send back a revised Consolidated List to the other House so that they can publish the list and start the next ping pong round in their House:

1. Duplicate the last published version of the Consolidated List

2. Open the list in the Editor:

   1. Update the amendments that are still in play with any new Messages (Messages will include message text and potentially reasons or amendments)

   2. Delete the amendments that are no longer still in play

   3. Move amendments around according to any new groupings

   4. Create new interstitial headings as required

   5. Save and Close the list

3.Share the list with the other House