Introduction
You can insert a unique reference against assign unique references to the main provisions in your document (Bills and SI/SSIs) which can be useful for tracking correspondenceBill or SI to help you track them and to give you something more stable to use in correspondence. We call these references “J-refs” for continuity with existing terminology used by OPC and PCO.
You can view these j-refs in the Editor next to each provision. You can also choose to make them visible within cross-references and in a PDF you generate.
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The provisions you can assign a j-ref:
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How to insert or update a J-ref
Place the cursor In the Editor, right click in the provision that you would like want to insert assign a Jj-ref against and insert one by
selecting ‘Insert > Insert J-ref’ from the upper toolbar
selecting “Insert J-ref” from the right-click menu in the Editor
selecting ‘Insert J-ref’ from the right-click menu in the structure view
The system will present a modal allowing you to specify a unique reference
Add your unique reference and click ‘Save’
The to and select Insert/Update J-ref from the context menu.
(You can also do this by right-clicking on the provision in the Structure View or selecting Insert menu>Insert/Update J-ref from the toolbar. Or use the keyboard shortcut: Alt+J)
The existing j-ref will be shown if there is one. If there a j-ref in the previous provision then Lawmaker will suggest a new j-ref, e.g. if the previous j-ref was “j100” then Lawmaker will suggest “j101”.
Add or update the j-ref and then click Save to record your changes. The j-ref you enter must be unique within the document and can be up to 10 characters long.
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Once you save the change, the J-ref will be displayed:
in the Editor: in the left-hand margin against your selected provision
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in the
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Structure View: after the provision number but before the heading text.
How to delete all J-refs
Before publishing a Bill or sharing it with another organisation you may wish to remove all the j-refs from your document.
To do this, select Insert menu>Delete all J-refs from the toolbar.
How to delete an individual J-ref
If you need to delete a j-ref assigned to a specific provision, follow these steps:
Place your cursor in the J-ref that you want to delete.
Expand the right-hand
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sidebar.
Click on
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the Attributes panel.
Click on the value labelled
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ukl:
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jref.
Click on the delete icon (a bin
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)
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to remove the J-ref.
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How to
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Select ‘Insert > Delete all J-refs’ from the upper tool bar
They system will present a warning
Click on ‘Delete’ if you wish to delete them all
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show J-refs in
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How to update a J-ref
Place your cursor in the provision that you would like to update the J-ref for and
select ‘Insert > Insert J-ref’ from the upper toolbar
select “Insert J-ref” from the right-click menu in the Editor
select ‘Insert J-ref’ from the right-click menu in the structure view
The system will present a modal, pre-populated with the J-ref
Change your reference and click ‘Save’
The J-ref will be updated
How to view/hide J-refs in cross references in the Editor
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Open a document in the Editor
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cross references in the Editor
You can make the Editor show the j-refs within cross-references. This means that where the target provision of a cross-reference has a j-ref, it will show up in the cross-reference.
To do this, select Tools menu>Show/hide J-refs in cross references
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.
Repeat the action to stop showing them.
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if you add a J-ref after creating a cross reference to that provision, you will need to run 'update x-refs' for the J-ref to be visible in the cross reference. See Cross-references (x-refs). |
How to view J-refs in cross references in PDFs
In the “Generate PDF” dialogue box, select “Show J numbers in margin” under the ‘Extras’ section
Lawmaker will display J-refs in any cross references where the target section/schedule/regulation (etc.) was assigned a J-ref
Info
Hints and tips
You can optionally view J-refs in cross references in the Editor and in PDFs. See “Managing cross references” for more information
If you added a numerical value to a J-ref e.g. “D123”, when you choose to insert a J-ref in the next provision after it, the system will suggest the next reference in sequence e.g. “D124”
J-refs must be unique (within the document), alphanumerical and up to 10 characters long
J-refs can be inserted against sections (Bills), Regulations (or Articles etc.) (SI/SSIs) and against Schedules (Both)
If you use the structure view to insert a J-ref, you can insert it from any provision below a Section (for Bill) or Regulation (or Article etc.) for an SI/SSI but it will be inserted against the parent section/regulation/article etcYou can choose to show j-refs within cross-references in the PDF you generate of your document. See Generating and viewing a PDF .