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Managing your groups

Before you can generate the Grouping List, you need to sort the amendments into their respective groups.

From the Amendment Manager—

  1. Toggle the view to grouped view using the button in the top left of the page.

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  2. Filter the amendments to ‘Tabled’ using quick filter

  3. Using the checkboxes, select the amendments to assign to the first group

  4. Select Amendment Actions > Move Amendments to Group

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  5. Select—

    1. Add amendments to a new group if you are creating a new group. You will need to add the name of the new group, ignoring the group number e.g. “Minimising alcohol related harm in society“

    2. Add amendments to an existing group if you are moving amendments between groups. You will need to select the relevant group from the drop-down menu. If there are no amendments left in a group, the empty group will be deleted.

    3. Remove amendments from any group if you want to move them back to the ‘ungrouped’ category. If there are no amendments left in a group, the empty group will be deleted.

Generating the Grouping List

When you have finished assigning all amendments to relevant groups, you can generate the Grouping List

From the Amendment Manager—

  1. Select Amendment Actions > Create Official List

  2. Select ‘Grouping List’

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  3. Update the relevant information in the dialog box and click on Create

In the Editor—

  1. The Grouping List will appear in a new tab in the Editor, containing all specified groups and their associated amendments.

Info

Process and logic for auto-generating the Notice of Amendments

Amendments will appear in the Grouping List if they were they were assigned to a group for the selected stage and bill version.

You must have a published bill version for the selected bill version in order to generate a Grouping List.

Amendment descriptions are formatted as follows—

  • New Clause amendments = "Amendment x - New Clause"

  • New Schedule amendments = "Amendment x - New Schedule"

  • Amendment to amendments = "Amendment x - Amendment to Amendment y"

  • Stand part motions = "Opposition to {Clause x or Schedule y}"

  • All other amendments = "Amendment x"

The group numbers "Group 1", "Group 2" etc. are automatically assigned based on the first amendment in each group.  The group with the first amendment (sorted first using the Marshalled List sort logic) is always Group 1.  Group 2 will be the group whose first amendment is the next soonest amendment to appear in the sorted Marshalled List - and so on for the other groups.

Info

You can override the order of groups if required by selecting the group in the structure view and dragging and dropping it to the desired location. You will also need to manually update the group number text. Manual changes to the Grouping List will not automatically feed down to the Speaker’s Brief so you will also need to make similar manual updates to the Speaker’s Brief