Introduction
PDFs can be generated at any time for bills and SI/SSIs or the ‘Draft Amendments’ tab for Lists of Draft Amendments. They can be generated from the ‘Project’ tab or from the Editorall documents in Lawmaker. You can generate them from the Editor or from a document on the Project Tab, Amendment Workspace Tab or the Official Lists Tab.
When you generate or view a PDF it will open in a separate tab or window in your browser.
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If the PDF isn’t appearing in a new tab or window, check that you have pop-ups enabled for Lawmaker (clicking on the padlock to the left of the URL in the browser address bar will give you quick access to adjust these settings). |
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How to generate a PDF |
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Either:
First bring up the Generate PDF dialogue bx:
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From the Editor - select “Document > Generate PDF” from the upper tool bar menu options
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Select your preferred settings from the modal:
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Pages/provisions/Amendments to include
All provisions/amendments, or
Select one or more non-contiguous provisions/amendments
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Track changes
Show tracked changes or show changes applied
Include side-lining
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Footers
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Insert footers
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Once you have selected your preferred settings, click Generate. The PDF generated from the Editor will be based on the document as it is including any changes you have made but not saved. A PDF generated from a working version will be based on the last saved version of the document. |
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PDF generation settingsThere are a number of different setting you can select to control what is generated. Some options are only available for certain document types. Pages/provisions to includeBy default all provisions in a document (or all amendments in an amendment list) are included in the PDF. But you can select a subset using this dropdown. You can select any combination of provisions/amendments. They don’t need to be next to one another or of the same type. For example you can select a Part of a Bill (which will include all the sections in a Part) and some individual sections elsewhere in the Bill. Tracked changesThese settings relate to if and how tracked changes in the document are rendered in the PDF.
Print and publishing artefactsThe options that appear here depend on the document type: Include line numberingIf selected, the PDF will show line numbering in the margin of each page. Every 5th line is numbered. This feature is only available for Bills. Line numbering shows on the left for Scottish Bills and on the right for UK Bills. FootersIf selected, the PDF will include appropriate footers drawn from the document metadata, e.g. the Session and Bill number. Page numbersIncludes page numbers (List of Draft Amendments only). Other documents like Bills, Acts and SIs have page numbers by default. Generate as House BillIf selected, the PDF will be generated as a House Bill with the appropriate covers. See Preparing a House Bill. Footer noteUse this option to include a custom note in the footer of each page. The note can be up to 2 lines of text |
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Optionally include page numbers (List of Draft Amendments only)
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Extras
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Include line numbering (Bills only)
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. Insert draft watermarkUse this option to place a watermark on every page of the PDF. This will result in the word “Draft” being placed in light grey diagonally across the page behind the main content.  Large printUse this option to produce a PDF in large print format. The document will be generated in 20pt Arial font. Some adjustment of margins, indentation and spacing will take place to avoid overlapping text. ExtrasThese extra features can only be included in the PDF if line numbering is turned off. The options that appear here depend on the document type. Show J-numbers in margin (Bills and SI/SSIs only)Select this if you want the J-numbers to be visible in the PDF (in addition to the section/schedule numbers). See Managing J-refs. Show Jrefs in cross-referencesSelect this if you want the J-numbers of target provisions to be included in cross-references in the PDF - see References . Show D |
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-NumbersSelect this to display the unique D-number assigned to each amendment (e.g. HoC1) |
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Document version
The option to record a snapshot version (available for working versions and snapshot document versions only)
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Click on the Generate button
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The system will generate a PDF based on your supplied preferences and present it in a new browser tab
How to view a PDF (‘Project’ tab only)
Select View PDF from the drop-down menu on the selected document version
The stored PDF will be presented in another browser tab
Hints and tips
If the PDF isn’t appearing in a new tab, check that you have pop-ups enabled for Lawmaker (click on the padlock to the left of the URL in the browser address bar will give you quick access to adjust these settings)
Footer notes will appear on every page of your document
‘Project’ tab only
If you generate a PDF from the ‘Project’ tab, it will present the saved changes only – if you were working on changes in the Editor and hadn’t saved them yet, they will not be visible in the generated PDF.
If you generate a PDF from the working version or the snapshot version, you will have the option to create a snapshot version which will store the PDF you generated to view again at a later date – as well as the corresponding XML should you want to generate another PDF with different options selected
Editor only
If you generate a PDF from the Editor, it will present what you’ve got in the Editor view – including changes that you haven’t saved.
Bills and Amendments only
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in the PDF (in addition to any official number assigned to the amendment). Show amendment D-numbers against inline amendmentsSelect this if you want the the D-number of each inline amendment to be shown in the PDF of the inline list of draft amendments. Show review commentsSelect this to include any comments that have been added to the document in the Editor. Each comment will be shown in italics and surrounded by square brackets within the text. The comment will be placed at the end of the text to which it refers. Any replies to the comment will also be included. The username of the user who made the comment or reply is shown at the beginning of each comment/reply.  Show origin informationSelect this option if you’re working on a consolidation and want the origin notes to be visible in the PDF. Save a snapshot of the documentWhen you generate a PDF from a working version or an existing snapshot, the option Record snapshot version enables you to save a snapshot version containing the PDF you generated and the corresponding XML document. You can provide a name for the snapshot in the Version description box or leave the box empty and it will be saved with the default name “PDF”. This option can be useful so you can:
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How to view a PDFIf you’ve created a snapshot or significant version that includes a PDF, you can view the PDF again without regenerating it. On the Project Tab, Amendment Workspace Tab or Official Lists Tab, select Actions>View PDF on the document you want to view. The stored PDF will be presented in another browser tab. |