Generating an Amendment List (incl. Proceedings, ping pong lists and reason documents)

Introduction

You can automatically generate an Amendment List which will be loaded into the Editor for further editing as required.

How to generate an Amendment List

From the ‘Amendment Manager’ tab, click on the 'Amendments Actions' dropdown menu and select "Create official list"

Select the type of list you want to generate. If you are dealing with Amendments that have a decision marked against them, you will want a Proceedings list.

Ensure you have selected the correct stage - Committee, Report and Ping Pong all have their own individual formats and rubrics.

Fill in the subsequent information according to your selected list

Click Create button when you have finished adding your preferences

The system will generate a list with the appropriate amendments, and loaded in the Editor sorted and numbered as required. With Ping Pong Proceedings, the motions and amendments appear in the order of the amendments they refer back to from the Consolidated List of Amendments.

How to generate Manuscript Amendment Lists (SP & Lords only)

From the 'Amendment Manager' tab, select the amendment(s) that you want to include in a Manuscript Amendment List

Click on the 'Amendments Actions' dropdown menu and select "Create official list"

Select "[Lords] Manuscript List" and fill in the subsequent information

Click Create button when you have finished adding your preferences

The system will generate a list containing the selected amendments, sorted and numbered according to Marshalled List rules.

Hints and tips

You can also create lists from the 'Official Lists' tab by clicking on the 'Create List' button

The Amendment List, once generated, will be accessible from the ‘Official Lists’ tab

Any other user in the same organisation as the user who generated the list will have full read/write access to the List.

The Amendment List will become accessible in read only format to all users in the system once it has been published.

Scottish Parliament Amendment Lists

See Annex 19 – Scottish Amendment Lists for more information on the different types of lists and the rules used to generate them

If you generated a Groupings List, the list generated will be empty ready for you to start adding Grouping information in the empty heading and text elements. You can add as many groups as you require under “Groupings of Amendments” or “Amendments already Debated” headings. You can also add ‘Notes’ for any Group as required. To add additional paragraphs to the ‘Notes’ select ‘Note’ from the Insert menu. To add timing information, select ‘Timings’ from the Insert menu

House of Commons Amendment Lists

See Annex 21 - House of Commons Amendment Lists for more information on the different types of lists and the rules used to generate them

If you generated a Commons Marshalled List, the list will be empty when you first create it. You will need to run 'Update List' to populate it with amendments.

You can start adding motions or resolutions (Programme Motions) directly into Commons Marshalled List and Commons Proceedings as required.

If you are creating a Marshalled List for ping pong motions, make sure you select "stage = Ping Pong" for the rubric at the top of the list to be correct

To create a Reasons document you will need Reason motions set to 'Ready for Publishing' as with all Commons lists, you will need to generate the empty list first, then run "Tools > Update List" to populate it with motions.

House of Lords Amendment Lists

Generating a House of Lords Daily List is fairly straightforward, as is the Running List. Generating a Marshalled List is a little more complex.
See Annex 23 - House of Lords Amendment Lists for more information on the different types of lists and the rules used to generate them.
The Stage/Committee drop-down menu on the 'Create List' dialogue box is the text that will appear in the list title (hence "on" or "in"). If you wanted to create a new stage/committee then you will need to include the appropriate preposition as required.