OLD - Submitting amendments

Introduction

Once you have finished drafting your amendment(s), you can submit them for tabling/lodging at the appropriate Parliament.  This action changes the permissions on an amendment if you are a Counsel user so that the appropriate Parliament users can now view and edit the submitted amendments.  

How to submit amendments from the 'Amendments' tab

1. Click on the ‘Amendment Manager’ tab
2. Using the check boxes on the left-hand side of each amendment, select the one(s) you wish to submit
3. Click on the 'Amendment Action' dropdown menu in the top right of the screen and select "Submit Amendments"
4. The selected elements will be updated to status “Submitted” and visible to the appropriate Parliaments’ users

How to submit amendments from the Editor (PCO and OPC)

1. Click on the 'Document Information' right-hand panel in the Editor
2. Click on the Submit List button
3. The selected elements will be updated to status “Submitted” and visible to the appropriate Parliaments’ users

How to 'bulk' submit amendments from the Editor (Parliament users)

1. Click on the 'Amendment Status' right-hand panel in the Editor
2. From the Bulk update statuses drop-down, select "Draft to Submitted" 
3. Click on the Update button
4. Save your changes and all amendments in the list that are set to 'Draft' will be updated to 'Submitted'

Hints and tips

• If an amendment contains tracked changes or comments (in the Editor) then a warning will be displayed when you select to submit them.  You can choose to cancel and remove them or submit them anyway.
• Submitting amendments from the 'Amendment Mangaer' tab will only work if:
  • the associated bill document has been published by the appropriate Parliament,
  • their status is “Draft”,
  • there are no active locks on them, and
  • there isn't a flag set against them (this check only works if submitting from the 'Amendments' tab)
• Submitting amendments from the 'Document Information' right hand panel in the Editor, will only work if:
  • the associated bill document has been published by the appropriate Parliament,
  • their status is “Draft”, and
  • there are no active locks on them.
• The system knows which Parliament to share the amendments to:
  • If the bill project is a Scottish bill, they will always be sent to Scottish Parliament.
  • If the bill project is a UK bill, they will be sent to the Parliament who published the latest version of the bill
• If you are not a user in the appropriate Parliament that the amendments were submitted to, then you will only have read-only rights to the submitted amendments
  • You will continue to view an up-to-date version of the amendments so that if the Parliament made some changes to your amendment or the status was to update – you would be able to see these changes if you opened the amendments in the Editor