OLD - Inserting and managing tables

Introduction

The editor allows you to insert a choice of per-formatted tables into your document.

How to insert a table

1. Place your cursor in the provision that you would like to insert your table into
2. Select to insert a table by:
1. Right-click menu “Insert table”
2. From the upper tool bar, select Insert > Insert table
3. Specify your table requirements in the dialogue box that appears:
1. Number of rows and columns
2. Whether you want to specify column widths (%)
3. Styles and formatting (for table number, caption, row header and all cells under the header row)
4. Page set up (repeating headers, table width and alignment), and
5. Border options (there are 5 pre-set formats)
4. Click ‘Insert’ when you’ve selected your criteria
5. The system will insert the table on the line below the text in your provision

How to update table properties

1. With your cursor in the table, select to update table properties by
   1. Right-click menu select Table > Update table
   2. From the upper tool bar, select Insert > Update table
2. Specify your changes in the dialogue box that appears
   1. Specify column widths (in %) 
   2. Styles and formatting (for table number, caption, row header and all cells under the header row)
   3. Page set up (repeating headers, table width and alignment), and
   4. Border options
3. Click ‘Update’ when you’ve specified your criteria
4. The system will update your table

How to insert additional rows or columns

1. With your cursor in the appropriate cell, select to insert a row or column by
   1. Right-click menu select Table > Insert row before/Insert row after/Insert column to the left and insert column to the right
   2. From the upper toolbar, select Insert > Insert row before/Insert row after/Insert column to the left and insert column to the right
2. The system will insert the appropriate row/column to your table based on your cursor location

How to delete a row or a column

1. With your cursor in a cell in the selected column/row, specify you would like to delete the column or row by
   1. Right-click menu select Table > delete row/column
   2. From the upper toolbar, select Insert > delete row/column
2. The system will delete the selected row/column based on the cursor location

How to delete a table

1. Place cursor in the table that you want to delete
2. Click on the first occurring ‘table’ breadcrumb or select ‘table’ from the structure view
3. Press ‘backspace’ key on your keyboard
4. The system will remove the table completely from your document

How to merge cells

1. Highlight the cells you wish to merge (vertically or horizontally)
2. Right-click and select Table > Merge cells

How to unmerge cells

1. Highlight the cell you wish to unmerge (vertically or horizontally or both)
2. Right-click and select Table > Unmerge cells

Hints and tips

• You can create back-to-back tables by:
1. placing your cursor at the outer right-hand edge of the table so that the breadcrumb is ….> Content > Tbl block > foreign > table
2. using the right facing arrow key, move forwards 3 presses so that cursor is now inside the ‘content’ element and breadcrumb reads …> Content
3. now insert a table as usual using the ‘How to insert a table’ instructions above
4. the new table will be inserted after the existing table
5. to change the order, you can use the structure view to drag and drop the tables into a new order.  
• It is possible to insert tables directly into Parts, Schedules and other non-text provisions
• The row count includes the header row.  If you uncheck header in the styles and formatting, the row count will decrease by 1
• If you delete the last column or row, you will delete the entire table
• If you place your cursor in the header row, you can insert another row that is a header by selecting ‘insert row above’ or ‘insert row below’
• It is possible to insert structured text in the table cells e.g. numbered lists including quoted structures
• If the text looks squashed in the PDF it could be because the column width you specified is too narrow.  You will need to adjust the column width to correct the text formatting.
• The PDF line counting will count each line of text within a row, including repeating headers
• You cannot merge the first row of your table with the header row (vertical merge).  If you want to merge two cells in the header, you will need to insert another header row by placing your cursor in the header row and inserting another row before/after which will insert another row classed as a header row.
• When specifying the width of columns, you need to be accurate to 2 decimal places e.g a 2 column width might be 33.33 and 66.66.