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Publishing an amendment list

Owned by Matt Lynch
Last updated: 21 Jul 2022 by Estelle Holmes (Deactivated)
2 min read

Introduction

'Publishing’ in this context will make the amendment list available on the PDR (Published Document Repository) which will be available to down-stream applications who have access to our published data (e.g. Parliament websites).  You will need to have generated a PDF that you are happy with before you can mark the amendment list as having been published.

How to publish an amendment list

From the ‘Official Lists’ tab: expand the working version that you wish to publish to view the snapshot versions underneath

Find the PDF snapshot that will be used for publishing on Parliament’ website and select Publish version from the drop-down list

The system will present a warning message, making sure you have selected the right PDF to mark as having been published

Select Publish button to publish the chosen amendment list version associated to the PDF

The system will:

  • create a significant version marked as “Published”, visible to all users in the system containing the PDF and the amendment list version that produced it

  • create a snapshot version in the working document snapshot series containing the PDF and version of the amendment list that was published

  • make this version of the document available on the PDR (Published Document Repository)

Hints and tips

All other users of the system can view the significant version produced. 

Other users will be able to open the amendment list in the Editor (in read-only format), view the PDF or generate their own PDF (if they wanted to select different presentation options).

You will still need to send the actual PDF (Scottish Parliament users) to the web/publishing team according to existing processes to publish the amendment list on the website.  Please make sure it is the same PDF that you marked as having been ‘published’ in the system to ensure data integrity between Lawmaker and the website whilst there is no electronic interface as yet.

Once an amendment list has been published, all amendments on that list will be visible to all users in the system in their 'Amendments' tab but in read-only format.  Only the parliament that published the version of the bill being amended will have read/write access to the submitted amendments.

UK Parliament only

When you publish a Consolidated List of Amendments, the amendments within the document will become editable to all users in the same organisation as you.