Managing amendment permissions

By default, all documents created in a project (e.g. Bills, SIs, draft amendments, official amendment lists) are visible to and editable by all users in the same organisation as the user who created the document.

On the Amendment Workspace, you can restrict access to specific lists of draft amendments (and the amendments within the list) so that only specific users in your organisation can view or edit them. At the moment you can’t restrict access to official amendment lists.

Restricting permissions on a list of draft amendments affects both the list and the amendments within the list. That means:

Only the specified users will be able to see the list and edit it on the Amendment Workspace tab.
Only the specified users will be able to see the amendments in the list on the Amendment Manager tab and interact with them.

When you add new amendments to an existing list, they will adopt the same permissions as the list, i.e., they will be restricted to the same users that have access to the list as a whole.

Bill and SI documents can also be restricted - see Managing document permissions .

How to restrict permissions when creating a new list of draft amendments (LoDA)

You can restrict access to amendments and the list containing them at the time you create the list of draft amendments.

Click on the +New button on Amendment Workspace Tab.
Fill in the mandatory information for the list.
Click on the Manage Permissions button.
Select Only specific users in my organisation to over-ride the default permissions.
Select users from your organisation that you want to restrict the amendments to.
Click on the Update button.
When you click on Create a new list of draft amendments will be created but only the selected users will be able to see it on the Amendment Workspace tab and only they will be able to see the individual amendments in the Amendment Manager tab.

How to change permissions on an existing list of draft amendments

On the Amendment Workspace Tab, select Actions > Manage permissions on the list you want to update permissions on.
Select the appropriate radio button or add/remove user names as required.
Click on the Update button.

When you submit amendments, the amendments will revert to being accessible (on a read-only basis) to all users in the submitting organisation (unless the amendments were submitted by a parliamentary user in which case the amendments will become editable by all users in the relevant parliamentary organisation).

A Document Administrator in an organisation can view all amendment lists created by users in their organisation. However they will not be able to edit lists with restricted permissions unless they are named as an editor of that document.