Document toolboxDocument toolbox

Managing document information

Owned by Matthew Lynch (Unlicensed)
Last updated: 28 Aug 2022 by Matt Lynch
2 min read

Some data appearing in the document can only be updated from the right-hand ‘Document information’ panel.  This includes information such as the title and document numbers.

How to update document information

  1. Access the Document Information panel either by:

    • Clicking on the blue highlighted text in the Editor view which will automatically open the ‘Document information’ right-hand panel with the cursor point positioned in the corresponding field, or

    • Clicking on the ‘Document Information’ in the right-hand panel

  2. Make changes to any of the fields

  3. The system will update the fields in the document with the changes

 

Hints and tips

You can also update the Document Information panel from the ‘Project’ tab which is a faster way of updating document information for larger bills. See https://lawmaker.atlassian.net/l/cp/Zrhzg0LJ

The right-hand panel will be minimised by default when you first open the Editor. 

  • To expand it, click on the grey left-facing arrow which will show the right-hand panel menu options. 

  • To close it again, click on the grey right-facing arrow.

Text in the editor that is highlighted blue represent data that can only be updated in the Document Information panel

You will need to ‘Save’ the document to save changes made in the document information right-hand panel.

In SI/SSIs

  • Some of the blue highlighted text is updatable from a pop-up modal rather than the document information right-hand panel to make it easier to manage certain bits of data i.e. document dates and subject information

  • Changing the procedure will update some of the metadata in the preface and preamble and a message will be displayed to warn you

In bills

  • You can provide your own version rubric by selecting ‘other’ and typing into the input field in the Document Information panel;

  • You can change the display of a Member’s name by clicking on the “Manage members” button at the bottom of the panel.  This will open a new dialogue box allowing you to update presenters and supporters as required, including using drag & drop to change the order of supporters.

In amendment lists

  • Some lists contain editable fields in the Document Information panel 

UK Bills only

Members names will be filtered according to the “Printed by” House that is selected.

If the Member in the House of Commons has a Laying name e.g. The Prime Minster, this will be displayed by default in the name field and presented in the Bill’s back cover

Scottish Bills only

If you change the version rubric to one that contains the phrase “as amended”, the accompanying document rubric will be removed and replaced with the usual ‘Amendment’ rubric

Changing the version rubric to ‘As Passed’ will not change the rubric displayed at the top of the page