Submitting ping pong motions
- Sarah Cogan (Unlicensed)
- Sarah Cogan
Once you have finished drafting your ping pong motion(s), you can submit them for tabling to the appropriate Parliament. This action changes the permissions on an amendment if you are an OPC user so that the appropriate Parliament users can now view and edit the submitted amendments and you will only have read only access.
How to submit ping pong motion from the 'Amendments' tab
From the Amendment Manager tab, use the check boxes on the left-hand side of each amendment to select the one(s) you wish to submit
Select Amendment Actions > Submit Amendments from the dropdown menu in the top right of the screen
The selected elements will be updated to status “Submitted” and visible to the appropriate Parliaments’ users
How to submit ping pong motions from the Editor (OPC)
Open the List of Draft Amendments (LoDA) in the Editor
Click on the Document Information right-hand panel in the Editor
Click on the Submit List button
A submission confirmation dialog box will appear summarising which ping pong motions will be submitted. If any are not eligible for submission, you won’t be able to submit any. The ones which broke a validation rule will be listed under the rule that they break so you know which need updating.
Select “Submit”
The ping pong motions on the list will all be updated to status “Submitted” and visible to the appropriate Parliaments’ users
How to 'bulk' submit amendments from the Editor (Parliament users)
Open the List of Draft Amendments (LoDA) in the Editor
Click on the Amendment Status right-hand panel in the Editor
From the Bulk update statuses drop-down, select Draft to Submitted
Click on the Update button
A submission confirmation dialog box will appear summarising which ping pong motions will be submitted. If any are not eligible for submission, you won’t be able to submit any. The ones which broke a validation rule will be listed under the rule that they break so you know which need updating.
Select “Submit”
Save your changes and all ping pong motions in the list that are set to 'Draft' will be updated to 'Submitted'
Submitting ping pong motions from the Editor, will only work if all amendments are eligible for submission. Eligibility checks include:
the associated bill version has been published by the appropriate Parliament,
the status of all motions is “Draft”,
there are no active locks on any motions, and
no motion has a flag set against them
You will be warned if any motions have comments or tracked changes in the submission confirmation dialog box. However, you are still able to submit them. If you want to update these motions before submitting, select ‘Cancel’.