Numbering module
- Sarah Cogan
This module will explain how numbering in documents works in Lawmaker and what you need to do to renumber your provisions.
Introduction
Renumbering and locking numbers
https://lawmaker.atlassian.net/wiki/x/xoIK
Exercises
Setting your preferred numbering mode
Learning points
Auto-assign mode is the numbering mode that will assign a newly inserted or pasted provision a unique number without changing any other provision’s number around it
Auto-renumber mode is the numbering mode that will automatically renumber any lower-level provisions impacted by the insertion or removal of a provision from a document
Numbering mode is sticky such that every document you open in the Editor will always use your selected numbering mode
Starting point
Instructions
From the upper tool bar, select Tools > Turn on/off Auto-Renumbering
the green success message should say that auto-renumbering is now OFF (if it said that auto-renumbering is now ON, repeat this step again)
you are now in auto-assign mode
Place your cursor in the first subsection in the section and click Enter to select and insert a subsection from the insert menu
The new subsection is inserted between subsection (1) and (2) and is numbered (1A)
From the upper tool bar, select Tools > Turn on/off Auto-Renumbering
the green success message should say that auto-renumbering is now ON
you are now in auto-renumber mode
Place your cursor in the first subsection in the section and click Enter to select and insert a subsection from the insert menu
The new subsection is inserted between subsection (1) and (1A)
It is numbered (2)
All subsections within the section are renumbered (1) to (5)
Delete both the new subsections you just inserted
Expected outcome
Video recording
[Insert link to video recording completing this exercise]
Renumbering your document
Learning points
Grouping levels, sections and schedules are not automatically renumbered when inserted out of sequence in auto-renumber mode. This is due to the way Lawmaker manages multi-drafter editing by creating locks on these provisions. To renumber these provisions you will need to trigger the renumber action.
Starting point
Instructions
Place your cursor anywhere in section 2
Click Enter on your keyboard to view the insert menu and select Section (before)
Regardless of your selected numbering mode, the new section will be inserted with a unique number without changing e.g. 1A.
Renumber your inserted section using any of the following options—
Right-click and select Renumber Provisions,
Select Tools > Renumber provisions,
Keyboard shortcut ALT+N,
Click on the renumber button in the upper tool bar
You have the option to control the scope of your renumber to—
Current provision (i.e. clause or schedule depending on the location of your cursor);
Whole document
Select Whole document and renumber all provisions within your document - section 1 to 3
Expected outcome
Video recording
[Insert link to video recording completing this exercise]
Using num locks
Learning points
Locked nums will not be changed when a renumber action has been triggered.
Quoted structures are not included in a renumber unless your cursor is placed within a quoted structure when you trigger a renumber action.
The num of a starting element in a quoted structure is automatically locked to avoid any unintended consequences when inserting or renumbering provisions inside a quoted structure.
Starting point
Instructions
Place your cursor in the empty Heading placeholder and type Direct committal for trial: miscellaneous amendments
Use tab on your keyboard or click using the mouse to move the cursor into the empty ‘Text’ placeholder for the subsection and type Chapter 2 of Part 2 of the Justice Act (Northern Ireland) 2015 (direct committal for trial) is amended as follows.
Click Enter twice to insert a sibling subsection and type In section 13 (direct committal: procedures) at the end add— into the empty ‘Text’ placeholder
Click Enter to view the insert menu and select Quoted structure
In the Update Quoted Structure dialog box—
Leave the default document type as Act of the Northern Ireland Assembly
Select Subsection (1) from the starting element dropdown menu
Leave Indent Level, Start quote and End quote unchanged
Add a full-stop to the Following text field and click Update
Place your cursor into the empty num element containing the parentheses and type 4
This num has a box around it with a dotted border indicating the num has been locked
Use tab on your keyboard or click using the mouse to move the cursor into the empty ‘Text’ placeholder for the subsection and type Where—
Click Enter to view the insert menu and select Paragraph (a) and type into the empty ‘Text’ placeholder a court commits an accused for trial for an offence under this Chapter, and
Click Enter twice to insert a sibling paragraph and type into the empty ‘Text’ placeholder In section 13 (direct committal: procedures) at the end add—
Click Enter to view the insert menu and select Closing words and type into the empty ‘Text’ placeholder the court may order the making of such inquiries and the preparation of such reports as appear to the court to be appropriate in connection with the sentencing of the accused for that offence.
Place your cursor in subsection 4’s num element
Place your cursor in the num element of subsection 4 and remove the lock using any of these options—
Right-click and select Lock/Unlock Number
Select Tools > Lock/Unlock Number
Use keyboard shortcut Alt+L
The box with the dotted border is removed and the whole subsection (including the child paragraphs) are underlined in yellow indicating a validation warning
Place your cursor in section 1 (outside the quoted structure) and trigger a renumber using any of the following options—
Right-click and select Renumber Provisions,
Select Tools > Renumber provisions,
Keyboard shortcut ALT+N
Select Whole provision
Nothing will change as—
Your existing sections and child provisions were already numbered sequentially, and
Renumbering a document does not include quoted structures
Place your cursor inside the quoted structure and trigger a renumber using any of the following options—
Right-click and select Renumber Provisions,
Select Tools > Renumber provisions,
Keyboard shortcut ALT+N
Select Whole quoted structure
Susbection 4’s num will be removed, leaving an empty num surrounded by parentheses
Undo your changes using any of the following options—
Keyboard short cut CTRL+Z
Select Edit > Undo
Click on the undo button in the upper tool bar
To prevent the subsection in your provision from being numbered, place your cursor in the num element of subsection 4 and add a lock using any of these options—
Right-click and select Lock/Unlock Number
Select Tools > Lock/Unlock Number
Use keyboard shortcut Alt+L
Place your cursor inside the quoted structure and trigger another renumber using any of the following options—
Right-click and select Renumber Provisions,
Select Tools > Renumber provisions,
Keyboard shortcut ALT+N
Nothing will change as subsection 4’s num is locked and your existing provisions within the quoted structure were already numbered sequentially
Expected outcome
Video recording
[Insert link to video recording completing this exercise]