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📘 Introduction

Generating the Grouping List

📚 Exercises

🛠️ Before you start

This exercise must be done after you have completed Training module: generating official lists at Consideration Stage as you will need to re-use the project and amendments.

✏️ Manage your groups

Before you can generate the Grouping List, you need to sort the amendments into their respective groups.

  1. From the Amendment Manager, toggle the view to grouped view using the button in the top left of the page image-20250214-154824.png

  2. Filter the amendments to Tabled using the Quick Filter

You want to assign the amendments to the following groups

  • Performance

    • Amendment 1

    • Amendment 2

    • Clause 2 Stand Part

    • Amendment 6

  • Conduct of meetings

    • Amendment 3

    • Amendment 4

    • Amendment 5

  • Miscellaneous

    • Amendment 7

  1. Using the checkboxes, select the amendments to assign to the first group—

    1. Select Amendment Actions > Move Amendments to Group

    2. Select Add amendments to a new group and add the name of the new group = Performance

    3. Click on the Confirm button

  2. Back on the Amendment Manager tab, select the amendments to assign to the second group—

    1. Select Amendment Actions > Move Amendments to Group

    2. Select Add amendments to a new group and add the name of the new group = Conduct of meetings

    3. Click on the Confirm button

  3. Back on the Amendment Manager tab, select the amendment to assign to the last group—

    1. Select Amendment Actions > Move Amendments to Group

    2. Select Add amendments to a new group and add the name of the new group = Miscellaneous

    3. Click on the Confirm button

  4. You decide to merge the Miscellaneous amendments into the Conduct of meetings group

  5. Select the amendment in the Miscellaneous—

    1. Select Amendment Actions > Move Amendments to Group

    2. Select Add amendments to an existing group and select Conduct of meetings

    3. Click on the Confirm button

You now have 2 groups containing all the amendments from the Marshalled List

✏️ Generate the Grouping List

  1. From the Amendment Manager, select Amendment Actions > Create Official List

  2. On the create amendment list dialog box, select—

    1. Amendment list = Grouping List

    2. Bill version = As Introduced

    3. Stage = Consideration Stage

    4. List name = enter a unique name for your Notice of Amendments e.g. GL

    5. Click on the Create button 

  3. The Grouping List will appear in a new tab in the Editor, containing all specified groups and their associated amendments.

  4. Make any adjustments if required then save and close the list using the Close Editor button

  5. On the Official Lists tab, find the Grouping List you just created and select Actions > Generate PDF and click on the Generate button

The list is now ready for official checks before publishing on the website.

✏️ Publishing the Grouping List

Instructions

Assuming the list has completed all checks and the PDF that was generated reflects the final version then it is now ready for publishing—

Publishing the Grouping List in Lawmaker

  1. Click on the black triangle to the left of the list name to expand the view of snapshots

  2. On the grey PDF snapshot version, select Actions > Publish version

  3. The published version will appear on the right-hand side of the Official Lists tab and a snapshot is created under the working version.

You can now upload the final version of the pdf onto the website

When you have completed this module, move onto Training module: preparing the Speaker's Brief

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