Training module: preparing the Speaker's Brief

1 Introduction
2 Exercises

Introduction

Exercises

Before you start

You will need—

A published bill version,
Some amendments, and
Grouping information.

This exercise must only be completed after you have completed Training module: generating a Grouping List as this will provide you with the project, the amendments and group information you need to auto-populate a Speaker’s Brief.

Generate the Speaker’s Brief at Consideration Stage

From the Amendment Manager, select Amendment Actions > Create Official List
On the create amendment list dialog box, select—
1. Amendment list = Speaker’s Brief
2. Bill version = As Introduced
3. Stage = Consideration Stage
4. List name = enter a unique name for your Speaker’s Brief e.g. SB - CS
5. Click on the Create button
The Speaker’s Brief will appear in a new tab in the Editor, containing all auto-populated text.
Make the necessary updates, in particular—
1. Insert space between paragraphs by using keyboard short-cut SHIFT+Enter
2. Add some options—
  1. We will recreate the following option scenario:
  3. Place your cursor in the right-hand margin on the right-hand side of Proposer Gary Middleton’s name (if you click on the proposer’s name, the ‘Update Member’ dialog box opens which is not required)
  4. Use the right arrow on your keyboard to move the cursor through the elements working your way from Proposer in the breadcrumb:
    to List body:
  5. When your cursor is in the List body, click Enter to view the insert menu and select Options intro - amendment
  6. Update the pre-populated text with the text in the screenshot above
  7. With your cursor anywhere in the options intro text, click Enter again to view the insert menu and select Option start - red
  8. Update the pre-populated text with the text in the screenshot above
  9. Place your cursor at the end of AMENDMENT 2 - ALREADY DEBATED box and click Enter to view the insert menu and select Option end - red
  10. Update the pre-populated text with the text in the screenshot above
  11. With your cursor anywhere in the options intro text, click Enter again to view the insert menu and select Option start - blue
  12. Update the pre-populated text with the text in the screenshot above
  13. With your cursor anywhere in the option start text, click Enter again to view the insert menu and select Empty box
  14. Update the heading placeholder element with AMENDMENT 2 - NOT CALLED and delete the subheading placeholder and type in the text according to the screenshot above
  15. With your cursor inside the AMENDMENT 2 - NOT CALLED box, click Enter to view the insert menu and select Option end - blue
  16. Update the pre-populated text with the text in the screenshot above
3. Abridge amendment 3—
  1. Find amendment 3 in the structure view
  2. Click on the toggle to show lower levels and drill down into amendment 3 until you can see the subsections
  3. Highlight subsections (2) to (4) (holding down CTRL and clicking with your mouse to multi-select the provisions) and delete
  4. With your cursor at the end of subsection (1), insert a second sentence by using SHIFT + Enter
  5. In the empty Text element, type in full amendment text as per Marshalled List
When you have finished making updates, save and close the list using the Close Editor button
The document is now ready for official checks.

Generate the Speaker’s Brief at Further Consideration Stage

You can generate a Further Consideration stage Speaker’s Brief to see how it differs from the Consideration stage version.

From the Amendment Manager, select Amendment Actions > Create Official List
On the create amendment list dialog box, select—
1. Amendment list = Speaker’s Brief
2. Bill version = As Introduced
3. Stage = Further Consideration Stage
4. List name = enter a unique name for your Speaker’s Brief e.g. SB - FCS
5. Click on the Create button
The Speaker’s Brief will appear in a new tab in the Editor, containing all auto-populated text.

The Further Consideration Stage Speaker’s Brief will not include the 'Clause/Schedule/Long Title Stand Part boxes

It might be easier to perform final formatting edits using Word. You will need to save the PDF locally and open it in Word to be able to utilise Word’s editing features.

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