Training Module: Generating a Grouping List

1 Introduction
2 Exercises
3 Trouble shooting

Introduction

Exercises

Getting started

Before you can complete this exercise you should complete Training Module: Generating official lists at Consideration Stage as this will provide you with the project and all the amendments you need to manage groups with.

Exercise 1: Manage your groups

Before you can generate the Grouping List, you need to sort the amendments into their respective groups by recreating the following groups

You want to assign the amendments to the following groups

Performance
- Amendment 1
- Amendment 2
- Clause 2 Stand Part
- Amendment 6
Conduct of meetings
- Amendment 3
- Amendment 4
- Amendment 5
Miscellaneous
- Amendment 7

From the Amendment Manager, toggle the view to grouped view using the button in the top left of the page
Filter the amendments to Tabled using the Quick Filter and use the checkboxes to select the amendments to assign to the first group
Select Amendment Actions > Move Amendments to Group and select Add amendments to a new group, adding the name of the new group Performance
Back on the Amendment Manager tab, select the amendments to assign to the second group
Select Amendment Actions > Move Amendments to Group and select Add amendments to a new group, adding the name of the new group Conduct of meetings
Back on the Amendment Manager tab, select the amendment to assign to the last group
Select Amendment Actions > Move Amendments to Group and select Add amendments to a new group, adding the name of the new group Miscellaneous
You decide to merge the Miscellaneous amendments into the Conduct of meetings group so select the amendment in the Miscellaneous group
Select Amendment Actions > Move Amendments to Group and select Add amendments to an existing group, selecting Conduct of meetings.

You now have 2 groups containing all the amendments from the Marshalled List

Deleting groups: when you move all amendments out of a group, the group is automatically deleted as it’s not possible to have an empty group in Lawmaker.
Group ordering: the group numbers "Group 1", "Group 2" etc. are automatically assigned based on the first amendment in each group. The group with the first amendment (sorted first using the Marshalled List sort logic - and including stand part motions) is always Group 1. Group 2 will be the group whose first amendment is the next soonest amendment to appear in the sorted Marshalled List - and so on for the other groups.

Exercise 2: Generate the Grouping List

Now that you have assigned the tabled amendments to groups, you can generate the Grouping List which will display the amendments under the appropriate group description, in Marshalled Order.

From the Amendment Manager, select Amendment Actions > Create Official List
On the create amendment list dialog box, select Grouping List at Consideration Stage giving the list a unique name e.g. GL
The Grouping List will appear in a new tab in the Editor, containing all specified groups and their associated amendments.
Make any adjustments if required then save and close the list using the Close Editor button
On the Official Lists tab, find the Grouping List you just created and select Actions > Generate PDF and click on the Generate button and send for official checks

You must have a published bill version for the selected bill version in order to generate a Grouping List.

Exercise 3: Publishing the Grouping List

Assuming the Grouping List has completed all checks then the list is now ready for publishing

Step 1: Publish the list in Lawmaker

You need to publish the amendment list in Lawmaker in order for automated processes when generating subsequent lists to run correctly.

Click on the black triangle to the left of the list name to expand the view of snapshots
On the grey PDF snapshot version, select Actions > Publish version
The published version will appear on the right-hand side of the Official Lists tab and a snapshot is created under the working version.

Step 2: Publish the list on the Assembly’s website

You can now upload the final version of the pdf onto the website

When you have completed this module, move onto Training Module: Preparing the Speaker's Brief

Trouble shooting

My amendments to amendments aren’t showing “Amendment to Amendment x" at the end: check that you updated the italic heading with “Amendment to amendment x” when the Marshalled List was generated. When you make that change and save your changes, the Amendment Information location table is updated to show “amnd_x” instead of “sec_x” or “sch_y” and this information is used by the Grouping List to determine whether the amendment is an amendment to an amendment.

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