Generating a Speaker's Brief

Before you can generate the Speaker’s Brief, you will need to have grouped the amendments.

From the Amendment Manager—

1. Select Amendment Actions > Create Official List

2. Select ‘Speaker’s Brief’

   Open

   

   Dialog box for the Speaker’s Brief

3. Update the relevant information in the dialog box and click on Create

In the Editor—

4. The Speaker’s Brief will appear in a new tab in the Editor

5. You will need to make the following updates—

   1. Moving of bill intro box

      1. Any extra text or paragraphs e.g. procedural changes or mutually exclusive amendments

      2. Concatenate individual amendment numbers into more readable formats e.g. Amendments 1 to 8, 10, 16 and 20.

      3. If there is a single group which includes ‘stand part’ amendments, correct the total count of amendments as it will include ‘stand part’ amendments in the total.

   2. Amendments

      1. You can delete provisions within the quoted structure to reduce their length if required. You will need to manually add “Full amendment text as per Marshalled List“ into an empty element

      2. You can remove supporters if required

   3. Group Box

      1. Insert gaps between paragraphs by using keyboard shortcut Shift+Enter. An empty ‘Text’ element will appear but this will not render in the PDF and results in a space between paragraphs instead.

      2. Concatenate individual amendment numbers into more readable formats e.g. Amendments 1 to 8, 10, 16 and 20.

      3. Update the chairperson’s name and title

      4. If the proposer of the first amendment in the group is a Minister, remove penultimate speaker bullet point

      5. If the proposer of the first amendment in the group is not the Minister, update the Minister placeholder with the Minister’s title

      6. Any extra text or paragraphs e.g. procedural notes or mutually exclusive amendments

      7. Insert gaps between paragraphs by using keyboard shortcut Shift+Enter.

         1. After first bullet

         2. After [Debate ensures]; and

         3. After [Other Members may wish to speak]

   4. Amendment boxes

      1. Amendments to amendments are currently all inserted into the same box as their target amendment. If you prefer to present them in separate boxes, you will need to insert additional empty boxes via the insert menu and cut and paste the amendment to amendment text into each box as required

      2. Any extra text or paragraphs e.g. procedural notes relating to mutually exclusive amendments

   5. Options

      1. Where there are different options e.g. mutually exclusive amendments or amendments not moved, you will need to manually insert the option intro, start and end rubrics using the insert menu.

6. When you have finished making your changes, generate a PDF using Document > Generate PDF in the upper tool bar

7. Save your changes and close the list